Six Virtual Assistant Tools To Help Keep You and Your Family Organized in 2021

Jan 13, 2021 | Organizational

Pepper's Proven Process

Our process

We know you need help yesterday. That’s exactly why we built a process that gets you support fast, matches you with the right person, and stays by your side through the whole relationship.

Finding a great personal assistant shouldn’t feel like a second job. Managing one shouldn’t either. At Pepper’s, we’ve spent years refining a process that takes the work off your plate from the very first conversation and keeps it there.

minutes or less of your time across 3 short meetings. That’s all we need between your first call and your personal assistant getting started in your home. We handle everything in between.

Here’s what the process looks like

A lot happens behind the scenes. Your part is simple.

Discovery call

We know exactly what questions to ask to quickly figure out if we’re a mutual fit, and we’re ready to answer any questions you have.

Service agreement and getting started fee

Simple and transparent. You know exactly what you’re signing up for before anything begins.

Deep dive call

This is where we really get to know you. Your preferences, your household, your communication style, the rhythms of your daily life. The more we understand, the better we match.

Full recruitment on your behalf

We post the job, review every application, conduct multiple rounds of interviews, and complete thorough background and reference checks. You don’t lift a finger.

Meet your Jumpstarter in your home

We understand you need help yesterday. So while your permanent personal assistant is being recruited, we send a Jumpstarter, an experienced Pepper’s team member, into your home right away. Real support starts immediately, no waiting required.

Your personal assistant is hired and trained the Pepper’s Way

Once selected, your personal assistant is trained in our systems, standards, and service philosophy. They’re prepared before they ever walk through your door.

Meet your personal assistant for onboarding

Your Jumpstarter spends the first week training alongside your new personal assistant in your home, passing along everything they’ve learned about how you live and what you need. Your household guide is already filled out with your preferences, your routines, your systems. You don’t have to brief anyone or repeat yourself. We’ve got it handled.

Ongoing check-ins and your Perfect Fit Guarantee

We check in regularly to make sure your expectations are being met as your life evolves. And if something isn’t working, we make it right. Our Perfect Fit Guarantee means that if your personal assistant isn’t the right fit or your needs change, we will seamlessly replace them at no additional cost.

Ongoing employee management, support, and training

Your personal assistant has a manager and it’s not you. We handle performance conversations, raise discussions, and professional development. And when your personal assistant takes time off, our team of trained substitutes means you’re never left without coverage.

      We built Pepper’s so that getting great help doesn’t require more of your time and energy. It gives it back.
    

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Organizing calendar events, grocery lists, class schedules and work to-dos can be overwhelming. Luckily in 2021, we have some helpful technology to keep on top of it. The following are some of our favorite virtual assistant tools to help keep you and your family organized in the new year.

Cozi Family Organizer

Cozi is pretty much the ultimate virtual assistant tool for family organization. This app works as a shared calendar letting you keep your appointments, activities, school events, and more all in one place. You’ll find it simple to share not only your family members’ schedules, but things like grocery lists and meal prep plans to keep everyone on the same page.

Our Family Wizard

This co-parenting app is a blessing for parents who need a streamlined and easy way to communicate with each other in regards to their kids. Input your schedule, expenses, reimbursement requests to share between parties and document all communication. Our Family Wizard helps avoid conflict and smooth out bumps in the co-parenting road so you can focus on what really matters — your children.

BusyKid

If you have a big family, you know what a tremendous help it is when everyone pitches in around the house. However, assigning chores and managing allowances can be a frustrating part of household management. BusyKid is a virtual assistant tool that helps families simplify the process. You can create a list of weekly chores that kids can check off once completed. BusyKid is also a great beginner saving and budgeting tool. Parents can assign an allowance and can deposit it directly into their child’s bank account or put onto a gift card.

Evernote

There’s nothing quite like crossing everything off of your to-do list. Evernote is a popular list-making and note-taking app that lets you easily share and organize content and reminders with your friends and family. People love Evernote for its visual and audio aspect. They make it simple to add images and record and share audio notes.

Apple Reminders

Sometimes all you need is a simple reminder. Luckily there’s a high chance you already have this built-in virtual assistant tool at your fingertips. Apple Reminders is a task management tool that is developed for Apple Inc.’s iOS, macOS, and watchOS products. You can even share your reminders with family members. Create reminders and set notifications to help “future you” stay organized.

Simple Habit

After running through to-do lists, working from home, helping your kids with virtual learning, assigning chores and setting reminders, we could all use a helpful nudge to relax and breathe. Simple Habit is the answer. This app provides quick and helpful on-the-go guided meditations. Just choose your situation (from waiting in line to trying to fall asleep) and quiet your mind.

Contact Pepper’s Personal Assistants

In conclusion, even with the help of virtual assistant tools at the tip of our fingers, you’re only one person. Reaching out for help is never something to be ashamed of. Pepper’s Personal Assistants is ready to support you with service packages starting at 5 hours a week. From grocery shopping and meal prep to appointment scheduling and bill pay — we can help you handle it and stay on top of 2021. Contact us today to get started!